Copyright - requests to reproduce APS materials

Guidelines for the reproduction of APS publications

Reproduction of works by academics for the purposes of class study

The APS usually looks favourably upon requests for the reproduction of works for the explicit purpose of distribution to or access by students. Permission to reproduce is limited for a specified time period and number of students. Works must be reproduced in their original form, with no changes whatsoever.

Reproduction of APS Tip Sheets

The Society has a responsibility to ensure that all material published in Tip Sheets is accurate and includes the most recent evidence-based information. Further, these are published so that members can purchase them for distribution to clients. Therefore, Tip Sheets cannot be reproduced, however interested parties can create a link from their own website to the relevant section of the APS website.

Reproduction of publications sold by the APS

The APS does not permit  the reproduction of the following publications except where permission has been granted for use by students as part of their class study, determined on a case by case basis:

• APS Code of Ethics
• APS Ethical Guidelines (eighth edition)
• Evidence-based Psychological Interventions: A Literature Review
• Effective Media Techniques
• APS Specialist Fields
• Other APS brochures

Reproduction of works for the inclusion in text books or other sources published for the intention of profit

The Society may, at its discretion, grant permission for the reproduction and the modification of the format of its works for a fee, which will be determined on a case by case basis following receipt of a request.

Seeking permission to use or reproduce material from APS publications

Please note that there is an 18 month embargo on the reproduction of any papers, abstracts or other works published in our academic journals (including conference abstracts published in the Combined Abstracts Supplement). There is a 12 month embargo on any papers, posters or other works published at our conferences, which includes material published in the APS Conference Proceedings. After the expiry of these embargo periods, requests for reproduction will be considered.

To seek copyright permission to use or reproduce material from APS publications, please download and complete the form below (in either PDF or Word format). An example of a correctly completed form can also be found downloaded from the link on this page.

Please send your request for consideration to science@psychology.org.au or fax + 61 3 9663 6177. Should you have questions not addressed by the information here, you should contact the APS by sending an email to science@psychology.org.au or by telephoning the Science, Academia & Research unit on (03) 8662 3300.

Requests to reproduce APS materials – Institutional Repositories

It is becoming increasingly common for institutions to establish repositories where the work of staff and students is freely accessible by the community at large. The following APS copyright and author rights policies apply to requests to reproduction APS journals and publications in institutional repositories, electronic or otherwise:

1. There is an 18 month embargo on the reproduction of any papers, abstracts or other works published in our academic journals (i.e., postprints may not be placed on a university repository until 18 months after the date of first online publication of an APS journal);
2. There is a 12 month embargo on the reproduction of any papers, abstracts, posters or other works published at our conferences. The exception to this is that abstracts from the APS Annual Conference, which are published as a supplement in one of our journals, The Australian Journal of Psychology, are subject to an embargo of 18 months, as cited in 1 above;
3. Only an unenhanced copy of the postprint may be placed in the repository, i.e.,  a 'flat' form document (not necessarily a pdf of the article as appearing in the publication), and it must be without referencing or other links which would enhance use of the article;
4. The postprint cannot be included in the university repository for the purpose of commercial sale or for any systematic distribution by a third party;
5. Acknowledgment of the first publication of the article must be included as follows: "This is an electronic version of an article published in [include the complete citation information for the final version of the article as published in the print edition of the journal]"
6. Subject to observance of 1-5 above, there is a 2 step process required before works are entered into the repository:
   • Step 1: The institutional repository will need to submit the "Copyright permission request for institutional repositories" form once only, which will register the repository with the APS.
   • Step 2: A "Notification of archiving for institutional repositories" form needs to be submitted for each work "self-archived" in the repository prior to the work being uploaded. This form will be processed and returned, outlining the conditions under which the work can be uploaded onto the repository.

These notifications should be sent to: science@psychology.org.au or faxed to the Society on: 03 9663 6177.

Requests to reproduce the APS Logo

Any request to reproduce the APS Logo must be made in writing, and must include a copy of the page/s on which the logo will appear in order to determine the context in which it will be used. Requests should outline the intended use of the logo, the context, and details of the publication (i.e. title, number of copies, intended audience etc.).

Written requests should be directed to:
Elaine Grant, Manager – Communications
e.grant@psychology.org.au