A General Meeting for APS members about APS Governance is to be held on 6 June 2017 at 6.15pm AEST by linking various major centres across the nation.

Please note that an APS general meeting was originally scheduled for Tuesday 23 May 2017 and you were previously sent relevant materials.

However, the APS became aware that as a result of a software anomaly a number of members, who had elected to receive electronic notification of APS general meetings, were not sent the required notice for that meeting of members.

To ensure that all members receive appropriate notice of the meeting, the meeting of members that was to be held on 23 May 2017 has been cancelled and a new meeting called which will be held at 6.15pm (AEST) on Tuesday 6 June 2017.

Unfortunately, proxy forms which have already been sent to the Society for the meeting scheduled 23 May 2017 cannot be accepted. If you wish to vote by proxy, we ask that you kindly submit the new proxy form which refers to the meeting on 6 June 2017. This proxy form can be accessed by clicking the link below.

We sincerely apologise for any inconvenience this change may cause. 

 

During the past 18 months an extensive review of the Society's governance model has been undertaken by a Governance Review Committee (GRC) appointed by the Board. The Board of Directors considered the GRC's recommendations and present them to members for adoption at the upcoming General Meeting of members.

Key proposed changes to the Society’s governance model include:

  • New Advisory Council which provides members with a greater opportunity to give policy input to the Board
  • Greater diversity on the Board by providing for General Directors to be elected from the Division of General Psychological Practice, Colleges, Division of Psychological Research, Education and Training and Early Career members.

Date: Tuesday 6 June 2017
Time: 6.15pm (AEST – Australian Eastern Standard Time)

Venue: Venues for the 6 June 2017 General Meeting

 

General Meeting Venues

Date: Tuesday 6 June 2017
Time:
6.15pm (AEST – Australian Eastern Standard Time)

Adelaide
5.45pm local time
Cliftons 
Level 1, 80 King William Street
Adelaide SA 5000
Hobart
6.15pm local time
Best Western
156 Bathurst Street
Hobart TAS 7000
Brisbane
6.15pm local time
Cliftons
Level 3, 288 Edward Street
Brisbane QLD 4000
Melbourne
6.15pm local time
Cliftons
Level 1, 440 Collins Street
Melbourne VIC 3000
Canberra
6.15pm local time
Cliftons
Level 2, 10 Moore Street
Canberra ACT 2601
Newcastle
6.15pm local time
Quality Hotel Noahs on the Beach
Shortland Esplanade and Zaara Street
Newcastle East NSW 2300
Darwin
5.45pm local time
Paspalis Business Centre
Level 1, 48-50 Smith Street
Darwin City NT 0800
Perth
4.15pm local time
Cliftons
Parmelia House, 191 St Georges Tce
Perth WA 6000

Gold Coast
6.15pm local time
Gold Coast Convention and Exhibition Centre
2684-2690 Gold Coast Highway
Broadbeach QLD 4218

Sydney
6.15pm local time
Cliftons
Level 13, 60 Margaret Street
Sydney NSW 2600

Information about voting by proxy

The APS has received some enquiries from members about how our proxy voting system works. This information has been prepared to answer members' questions and help them to understand how the system works. Members should also note that no vote can be conducted at a meeting of members without a quorum being present. A quorum for a General Meeting of Members of the APS requires 50 members eligible to vote to be present for the meeting.

Why appoint a proxy?

All motions put to the members of the APS for vote at a General Meeting of the APS must be passed by a vote of members present and eligible to vote. Sometimes members cannot make it to a General Meeting. If a member cannot attend a General Meeting they can appoint someone else as their proxy so that their vote is counted.

Can I appoint more than one proxy?

No, however you can appoint an alternate proxy in case the first person you appointed does not attend the meeting. The proxy form issued by the APS appoints the chair of the meeting as your proxy by default if you do not nominate anyone else or your nominated proxy does not attend.

If I appoint a proxy, does he or she cast my vote on every motion?

Not necessarily. Motions may be passed at a General Meeting by a simple show of hands of those people eligible to vote who are in the room. Proxies are not counted on a show of hands; proxy votes are only counted if a ‘poll' is demanded. A ‘poll' means that every vote is counted. A poll may be demanded by the chair or at least five members holding a membership grade of Associate Member or above.

How is my proxy vote counted in a poll?

If a poll is demanded, then a list of people who have been appointed as proxies will be called out and those people will be asked to indicate they are in the room. If a nominated proxy is not in the room then the proxy vote will go either to a nominated alternate proxy, or the chair, depending on what was written on the proxy form nominating them as a proxy.

All members eligible to vote have their name checked off on a roll and all proxies have their names checked off the list of proxies. The members present and eligible to vote receive an allocation of all the votes they have been nominated to cast. So, if someone is appointed as a proxy by 35 people and they are a member who is eligible to vote, then they will have 36 votes to cast in a poll. All members who are eligible to vote but haven't been nominated as a proxy, each have one vote.

For each poll that is called, the votes are recorded on pieces of paper then collected and counted to get a specific result.

What process does the APS have for collecting proxy nominations?

The APS has the following system for collection of proxy nominations:

  • An official proxy form is published and distributed to members with hard copy General Meeting materials or distributed electronically (subject to the members' notified preferences).
  • Members have up to 48 hours prior to the General Meeting to submit their proxy nominations, as set out in the proxy form
  • Proxy nominations can be submitted to the APS via email or pre-paid post
  • A member of staff is designated to collate proxy nominations received, with a second person available to support them
  • As proxy nominations are received they are recorded against the designated nominee
  • All proxy forms are double checked against the recorded list prior to that list being tabled at a General Meeting
  • Proxy forms are retained for a period of six months after the conclusion of a General Meeting

The Governance Committee of the Board reviews voting processes annually after the AGM to ensure that processes meet with best practice guidelines and whether or not alternatives need be investigated for future years.

Can I direct my proxy on how to vote?

The proxy form issued by the APS specifically states that a member nominating a proxy directs the proxy to vote 'as he/she thinks fit'. If you would like your Proxy to vote for or against a particular motion to be put to the meeting, please speak to your Proxy directly about your wishes to ensure that you nominate a Proxy who shares your voting preferences.

What if my proxy nomination didn't get recorded?

Despite the processes that the APS has in place there are matters which fall outside the control of the APS which impact whether or not proxy nominations are received in time, or at all.

In previous years the APS became aware of at least one proxy form which was posted in plenty of time but received after the General Meeting due to being caught and damaged in Australia Post mail sorting machinery.  It is not possible for the APS to track proxy forms which are not, in fact, received in the National Office by the required time.  Proxy forms that are received late cannot, unfortunately, be counted.